From the good folks at Beyond Paper Editing
Editors’ tips for writers
Learning to write well is a process, and there is so much to consider—from story structure to the words you choose.
In self-publishing circles, there is a lot of discussion about perfecting plot, characters, and dialogue—the elements of story—but comparatively little airtime is given to the building blocks of stories: words.
Sometimes, the words we use can clutter our writing and jolt the reader out of the story. Strunk & White calls these words “needless words.” That’s good news. If these words are needless, we don’t need them, and if your writing will be better without them, the solution is simple!
So, what are needless words? In a nutshell, any word that can be deleted without altering the meaning of a sentence or threatening correct grammatical construction is a needless word.
Strunk and White list some examples in the Omit Needless Words section of their famous style guide. Janice Hardy’s Words to Avoid list is another terrific resource for learning which words you can do without.
Hunting down needless words is an easy way to clean up your writing because it often requires nothing more from you than to find the offending words and press the delete button. Excise these words from your writing and you’re well on your way to communicating clearly.
Finding Needless Words
I know what you’re thinking… Do I have to pick through every word in my 300-page book?You can, but I’m not suggesting that you find needless words manually in a word-by-word manner. Oh, no. There are tools for that. Nowadays, simple tech tools can help you root out those words that muddy your writing.
Below, I’ve listed two tools that authors can use to polish their prose: one for Word users and the other for Scrivener users.
In Microsoft Word, you can use a simple highlighting macro that will hunt down and highlight all of the needless words in your book in a matter of minutes. I call it the Needless Words macro, in honour of Strunk & White. You can then decide how to address those highlighted words (delete them!).
|NeedlessWords macro in action|
You can find the Needless Words macro at Tech Tools for Writers.
Scrivener’s Word Frequency tool is less sophisticated, but still worth a mention. It doesn’t highlight needless words, but it indicates words you may have overused. You can then use Scrivener’s Find and Replace function to find and scrutinize those words you’ve used most. In Scrivener, you can find the Word Frequency tool by going to the Project, Text Statistics, Word Frequency.
|Scrivener’s Text Statistics tool|
Scrutinizing words is best left for the revision stage of writing, after the the big-picture elements and paragraph-level elements have been addressed. Taking the time to give your writing attention at the word level will ensure a smoother read for your readers.