When we’re writing, we run into a lot of technical issues. Where do the quotation marks go? When is it correct to use a comma? How should titles be formatted?
Some of these questions are answered by the rules of grammar, spelling, and punctuation. But other questions are not addressed by grammar: there’s no official rule for how to format a title.
We writers need trusted resources that we can use to resolve all these issues, especially if we want to produce work that is both grammatically correct and stylistically consistent.
That’s what style guides are for. Style guides answer grammatical questions and provide guidelines for consistency.
What is a Style Guide and Should I Use One?
A style guide is a manual that establishes rules for language (including grammar and punctuation) and formatting. Within academia, these guides also provide standards for citations, references, and bibliographies. Many disciplines have their very own style guides, such as the Publication Manual of the American Psychological Association.
These manuals promote proper grammar and ensure consistency in areas where grammar is unclear. Style guides answer all those burly writing questions that are absent from the rules of grammar: Did you use a serial comma in the first paragraph, but leave it out in the third? Have you used italics in one post to refer to a book title, but in another post used quotation marks?
Basically, a style guide is an all-purpose writing resource.
If you’re serious about writing, then you should definitely use a style guide. Since a style guide’s primary function is to render a work consistent and mechanically sound, every project will benefit from its application. That includes creative writing, freelance writing, and blogging!
In many cases, a style guide is not only appropriate, it’s mandatory. If you’re writing for submission, it’s a good idea to check a publication’s submission guidelines to see if they require writers to use particular style guide.
By establishing standards, a style guide will help you streamline your work. Once you are accustomed to using a particular set of guidelines, the writing process will flow more smoothly, because you won’t have to stop and deliberate on grammar and style. Your readers will be pleased too, since inconsistency causes confusion.
Which Style Guide Should I Use?
There are lots of different style guides, from the The AP Stylebook to the The Chicago Manual of Style. Which one should you use?
In many cases, the matter of which style guide to use is not up to the writer. As mentioned, publishers will provide guidelines explaining which style guide is required.
Most newspapers adhere to The Associated Press Stylebook on Briefing on Media Law (often called The AP Stylebook), whereas a small press publisher might ask you to use The Elements of Style (often referred to as Strunk and White). Professors and teachers generally require students to use the MLA Handbook for Writers of Research Papers, Sixth Edition.
What about freelance writers, bloggers, fiction writers, and everyone else?
The most popular style guide for general use is The Chicago Manual of Style, and this is also the style guide commonly used for manuscripts (i.e. novels and anthologies). Many other writing guides are based on Chicago or will defer to it for any areas of style that they do not specifically address. It covers formatting, includes rules for good grammar usage, and provides a roadmap that ensures your work is mechanically consistent.
For general use, Chicago is by far one of the best writing resources on the market, and for me, it’s been one of the best investments I’ve made for my own writing career.
Do you use a style guide, and if so, which one? Are there other writing resources that you can’t live without? Share your favorites in the comments.
By Melissa Donovan
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